Extracted Vendor Invoices

In Discovery, an extracted invoice refers to the raw data extracted from a vendor invoice PDF file, including text and line items. Each extracted invoice is linked to a vendor account, a Vendor Invoice (if you're using Discovery's Auditing functionality), and a Gathered Vendor Invoice.

If you have any questions or concerns about extracted invoices in Discovery, please don't hesitate to contact us.

Once an Extracted Invoice is processed, a Vendor Invoice record is created that's available for Auditing

Statuses

As your Vendor Invoices are gathered and extracted by Discovery they will transition through various statuses during the extraction process.

1. New: The invoice has been received and added to the system, but no OCR extraction has been performed yet
2. Extracting OCR extraction is in progress, where the system is scanning and recognizing text from the invoice.
3. Ready for Processing: The OCR extraction is complete and the invoice is ready to be processed for payment.
4. Needs Review: The OCR extraction results need to be reviewed and corrected by a human operator for accuracy.
5. Detected Duplicate: Discovery has detected a possible duplicate invoice.
6. Marked as Duplicate: The invoice has been confirmed as a duplicate and marked accordingly.
7. Do Not Process: The invoice is not to be processed, due to various reasons such as incorrect information, unauthorized or not valid.
8. Processing Complete: The invoice has been processed and the payment has been sent.
9. Invalid File: The file provided for OCR extraction is invalid or corrupted.
10. Failed: The OCR extraction or processing of the invoice has failed due to some error.

Relationships

• An Extracted Vendor Invoice is tied to a Vendor Account. This is done during the Extraction phase and is always based on the vendor account number on the Extracted Invoice.
• An Extracted Vendor Invoice will have one or many OCR Vendor Invoice Line Items on it.
• Upon Processing, a corresponding Vendor Invoice will be generated from the Extracted Invoice.
• If you're using our Gather technology, there will be a corresponding Gathered Vendor Invoice File that the Extracted Vendor Invoice was generated from.

Extracted Invoice Details

• Account Number: The unique account number associated with the vendor account for this invoice
• Amount Due: The total amount due for the invoice
• Customer Address: The address of the customer who will receive the invoice
• Customer Address Recipient: The name of the person or department at the customer's address who will receive the invoice
• Customer Name: The name of the customer who will receive the invoice
• Due Date: The date by which payment for the invoice is due
• Invoice Date: The date on which the invoice was issued
• Invoice Number: The unique identifier for this invoice
• Invoice Total: The total amount for the invoice, including any taxes or fees
• Previous Unpaid Balance: The amount of unpaid balance carried over from previous invoices, if applicable
• Purchase Order: The unique identifier for any purchase order associated with the invoice
• Remit To Address: The address to which payment for the invoice should be remitted
• Remit To Address Recipient: The name of the person or department at the remit-to address who should receive payment
• Service Address: The address where services were provided, if different from the customer's address
• Service Address Recipient: The name of the person or department at the service address who received the services, if applicable
• Service Start Date: The date on which services began, if applicable
• Service End Date: The date on which services ended, if applicable
• Subtotal: The subtotal amount for the invoice, excluding any taxes or fees
• Total Tax: The total amount of tax or fees included in the invoice
• Vendor Address: The address of the vendor who provided the goods or services
• Vendor Address Recipient: The name of the person or department at the vendor's address who should receive the invoice
• Vendor Name: The name of the vendor who provided the goods or services

How do I?

• How do I archive an Extracted Vendor Invoice?
• How do I mark an Extracted Vendor Invoice as a duplicate?
• How do I edit the fields on an Extracted Invoice?
• How do I process an Extracted Invoice?