Vendors
What is a Vendor
Vendors in Discovery denote specific businesses engaged in waste and/or recycling Services. Within Discovery, a Vendor encompasses associated individuals (Contacts) and legal documents that formalize service agreements (Vendor Contracts) with the Vendor entity.
How do I?
Vendor Components
- Name: The name of the Vendor. If you are creating a new Vendor, try to use their formal legal name (often found on an Invoice or Contract).
- Service Offerings: The varieties of service performed by this vendor.
- GPS Tracking on Trucks?:Boolean Yes/No to determine if the Vendor uses fleet management systems. Users find this to be a good indicator of the Vendor's ability to provide real-time data about service ETAs, etc.
- General Email Address, Phone #, Fax Phone #: General contact information for the Vendor. This may be shown elsewhere alongside the Vendor, such as in an Incident related to this Vendor.
- Check Remittance Address: USPS qualified address representing the best remittance address to send payments to.
- Legal Mailing Address: The vendor's preferred mailing address for any legal correspondence, including Certified Mail. Typically used in the Vendor Operations Vendor Contract Cancellation of Auto Renewal process.
- External Accounting Id: The Vendor's associated ID or Name in an external Accounting system.
- External Reference ID: The vendor's existing reference label from another database or system
- Work Order Request Email Addresses: Works orders sent from Discovery will be emailed to these email addresses.
- Physical Address: USPS qualified address representing the best approximation of the Vendor's primary office. For example, this could be the dispatch office where hauling trucks are parked.
- Attach New Certificate of Insurance (COI): Allows a user to add a new Certificate of Insurance to the Vendor, along with a date that the COI is valid through. Useful to track COIs by Vendor and know which Vendors need to supply new COIs.
If you have additional questions or need more in depth information, please feel free to send us a message using the help beacon in the lower right-hand corner.