Discovery Revenue Tutorial - Example 1

Step 1 - Vendor Invoice Approval

On May 25th the broker clicks the button to approve both Vendor Invoices.

Figure 1: A Vendor Invoice is approved during the audit process.

Results From This Step

Step 2 - Client Invoice Generation

The broker navigates to the revenue dashboard by clicking Invoicing > Revenue > Billable Revenue from the primary navigation menu. Once there, they select the June fiscal period, and click the Generate Client Invoices button.


Figure 2. Generating Client Invoices from the revenue dashboard

Results From This Step

  • 5 client line items are generated.
  • 2 client invoices containing those 5 client line items are generated:

Client Invoice #1

Client Account: Flagship Store
Invoice Date: June 1
Due Date: June 11
Total Due: $200.0

Location: Flagship Store - 10 Mall Blvd, Suite A, Anytown, USA

SSL-1 (1) 2 yards Front Load MSW picked up weekly by Razorback Hauling

Date Description Amount
Jun 1 Scheduled Disposal, Waste $100.00
May 21 Overage Incident #123 $25.00

SSL-2 (1) 2 yard Single Stream Recycling picked up weekly by Razorback Hauling

Date Description Amount
Jun 1 Scheduled Disposal, Recycling $75.00

Client Invoice #2

Client Account: Support Services
Invoice Date: June 1
Due Date: June 11
Total Due: $120.00

Location: Warehouse - 10 Mall Blvd, Suite A, Anytown, USA

SSL-3 (1) 30 yards Open Top Rolloff Corrugated Cardboard picked up weekly by Razorback Hauling

Date Description Amount
May 18 Empty & Return $50.00

Location: Admin Office - 32 Main St, Anytown, USA

SSL-4 (1) 2 yards Front Load MSW picked up weekly by Razorback Hauling

Date Description Amount
Jun 1 Scheduled Disposal, Waste $70.00

Items of Note:

Header Labels

All line items are nested under a header label.

  • Since a billable expense must be linked to a service level, the header label for the client line item is derived from the description on that service level.

Line Item Descriptions

When generated from a billable expense, the description on the client line item is either derived from the vendor invoice line item description, or populated by Discovery:

  • Client Line items generated for Services with a client billing frequency of Per Vendor Invoice will receive their descriptions directly from the Vendor Invoice Line Item (Billable Expense) they originated from.
  • Client Line Items generated for Services with a client billing frequency other than Per Vendor Invoice will always have their descriptions pulled from the corresponding Service description.

Invoice Date

  • When a client invoice is generated, its date is set from the fiscal date of its line items.
    • Even though the client invoice was created on May 25, the invoice date is June 1 because the line items each have a fiscal date of June 1.
    • If generated by a Billable Expense, the fiscal date on the client line item is derived from the fiscal date of the vendor invoice that billable expense came from.

Due Date

The client account payment terms are used to calculate the client invoice due date by adding the number of days from the payment terms to the later of either the invoice date or the send date.

  • In this example, the due date of June 11 is calculated from the invoice date of June 1 because that date is later than the May 25 send date, and 10 days (the payment terms on the client account) from June 1 is June 11.

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