Discovery Revenue Tutorial - Example 1
Step 1 - Vendor Invoice Approval
On May 25th the broker clicks the button to approve both Vendor Invoices.
Results From This Step
- 5 billable expenses with June 1 fiscal dates are generated.
Step 2 - Client Invoice Generation
The broker navigates to the revenue dashboard by clicking Revenue > Billable Revenue from the primary navigation menu. Once there, they select the desired fiscal period, and click the Create Invoice or Batch Create Invoices button.
Results From This Step
- 5 client line items are generated.
- 2 client invoices containing those 5 client line items are generated:
Client Invoice #1
| Client Account: | Flagship Store |
|---|---|
| Invoice Date: | June 1 |
| Due Date: | June 11 |
| Total Due: | $200.0 |
Location: Flagship Store - 10 Mall Blvd, Suite A, Anytown, USA
SSL-1 (1) 2 yards Front Load MSW picked up weekly by Razorback Hauling
| Date | Description | Amount |
|---|---|---|
| Jun 1 | Scheduled Disposal, Waste | $100.00 |
| May 21 | Overage Incident #123 | $25.00 |
SSL-2 (1) 2 yard Single Stream Recycling picked up weekly by Razorback Hauling
| Date | Description | Amount |
|---|---|---|
| Jun 1 | Scheduled Disposal, Recycling | $75.00 |
Client Invoice #2
| Client Account: | Support Services |
|---|---|
| Invoice Date: | June 1 |
| Due Date: | June 11 |
| Total Due: | $120.00 |
Location: Warehouse - 10 Mall Blvd, Suite A, Anytown, USA
SSL-3 (1) 30 yards Open Top Rolloff Corrugated Cardboard picked up weekly by Razorback Hauling
| Date | Description | Amount |
|---|---|---|
| May 18 | Empty & Return | $50.00 |
Location: Admin Office - 32 Main St, Anytown, USA
SSL-4 (1) 2 yards Front Load MSW picked up weekly by Razorback Hauling
| Date | Description | Amount |
|---|---|---|
| Jun 1 | Scheduled Disposal, Waste | $70.00 |
Items of Note:
Header Labels
All line items are nested under a header label.
- Since a billable expense must be linked to a service level, the header label for the client line item is derived from the description on that service's service type.
Line Item Descriptions
When generated from a billable expense, the description on a client line item is determined by the type of charge:
- Base Charge, Per Occurrence, and Per Unit line items receive descriptions rendered from templates configured on the service type.
- Extraneous charges and other line item types receive their descriptions directly from the vendor invoice line item.
If a vendor fee has a client line item description override configured — either at the service level or the vendor contract level — that override takes priority regardless of line item type.
Descriptions sourced from the vendor invoice line item can be customized on the billable expense before the client line item is generated.
When generated from a service charge, the description on a client line item is determined by the client line item description setting on the service's service type.
Invoice Date
When a client invoice is generated, its date is calculated from the fiscal date of its line items using the client account's invoice date setting. Options include first of month, last of month, today, or a specific day of the current or previous month.
In this example, the vendor invoices are approved on May 25 but the invoice date is June 1 — because the line items have a fiscal date of June 1, and the client account is configured to date invoices on the first of the fiscal month.
When a client line item is generated from a billable expense, its fiscal date is inherited from the originating vendor invoice's invoice date.
Due Date
The client account payment terms are used to calculate the client invoice due date by adding the number of days from the client account payment terms to the invoice send date, not the invoice date.
If you have additional questions or need more in depth information, please feel free to send us a message using the help beacon in the lower right-hand corner.