Vendor Invoice Due Dates

Discovery tracks two due dates for every vendor invoice to help you manage cash flow and catch payment discrepancies early.

The Two Due Dates

Extracted Due Date

The date printed on the vendor's PDF invoice, captured automatically when Discovery extracts the invoice. This is the date the vendor says payment is due.

Calculated Due Date

The date Discovery computes based on the invoice date plus the payment terms from the vendor contract linked to the invoice's services. For example, if the invoice date is March 1 and the vendor contract specifies Net 30 terms, the calculated due date is March 31.

Both dates appear in the Invoice Detail section at the top of a vendor invoice.

Payment Terms by Service

On the Audit page, each line item's service description also shows the payment terms (in days) from the associated vendor contract. This lets you see exactly how the calculated due date was derived for each service on the invoice.

When the Dates Don't Match

If the extracted due date and the calculated due date disagree, the field is highlighted in red — for example, if the vendor's PDF states a different due date than what the contract terms would produce.

When you see a mismatch, you may want to:

Confirm the correct due date with the vendor
Review whether the vendor contract payment terms are up to date

The calculated due date is highlighted in red to indicate a mismatch.

Invoices with Multiple Vendor Contracts

When services on an invoice fall under more than one vendor contract, Discovery uses the shortest payment terms across all linked contracts to calculate the due date. A note on the invoice indicates that multiple contracts are associated.

The shortest payment terms are used to calculate the due date when services fall under more than one contract.

Each contract's individual payment terms are still shown in their respective service descriptions on the Audit page, so you can see the full breakdown.

No Vendor Contract Linked

If no vendor contract is linked to the services on an invoice, Discovery cannot calculate a due date. A prompt will appear on the invoice asking you to add a vendor contract. Once a contract with payment terms is associated, the calculated due date will appear automatically.

The due date cannot be calculated due to a missing or non-existent vendor contract.

If you have additional questions or need more in depth information, please feel free to send us a message using the help beacon in the lower right-hand corner.